Summer 2019 Application Guidelines
Deadline: December 1, 2018
The ASIANetwork Freeman Student-Faculty Fellows program (SFF) 2019 will support approximately eight groups, totaling about forty-five student and faculty fellows.
Applicants must be from ASIANetwork member institutions in the United States. The institutional membership must be current in 2017-2018 and stay current throughout the grant period that includes 2018-2019 and 2019-2020.
The SFF 2019 program is open to all disciplines. All projects must follow the core theme of Engaging Asia and emphasize these five core ideas:
1). current global issues in an Asian context; 2) interaction and collaboration with the people of Asia; 3) practical and professional skill development; 4) student career and professional preparation; and 5) strong faculty mentoring of students. In emphasizing these activities, the primary goal of the SFF program is to help students become competent professionals with an experience-based understanding of Asia. (See a more detailed description of these core ideas online at the ASIANetwork SFF program page)
Freeman Foundation guidelines stipulate that the proposed projects must take place in East Asia (China including Hong Kong S.A.R., Japan, Korea, and Taiwan), Southeast Asia (Thailand, Malaysia, Myanmar, Singapore, Indonesia, the Philippines, Vietnam, Laos, and Cambodia) and Nepal.
Team Membership Eligibility and Responsibilities
All members of a project team must be from the same ASIANetwork member institution.
Faculty eligibility: All full time, part time and visiting teaching faculty members are eligible. Teaching faculty members are defined as those whose primary responsibility at the institution is teaching. Faculty mentors are expected to be available on campus to mentor the students during the entire fifteen-month grant period between February 15, 2019 when the grant is announced and May 15, 2020 when the final project report is due. Faculty members who will be on sabbatical or leaves of absence during the grant period are not eligible.
Student eligibility: Only full-time undergraduate students are eligible; students who received a SFF grant before are not eligible to apply again.
As stipulated by the Freeman Foundation, the goal of the SFF program is to introduce U.S. students to Asia. Therefore, no more than one non-U.S. citizen student may be included in a project team.
Graduating seniors may participate as long as they can complete the proposed work by August 31 following their senior year. We recommend that no more than a third of the students in the team be seniors.
Student participants (except graduating seniors) are expected to be on campus in the fall semester following the summer field trip to continue their project work, including skill development and career preparation activities.
The SFF program prohibits student fellows from receiving academic credit for this project. It also prohibits faculty fellows from receiving teaching credit for mentoring the students.
A one faculty mentor team may include three to four students
Faculty mentor eligibility: a faculty member whose primary expertise is on Asia and in the discipline(s) of the proposed project
A two faculty mentor team may include four to six students
Faculty mentor one eligibility: a faculty member whose primary expertise is on Asia but without significant expertise in the discipline(s) of the proposed project
Faculty mentor two eligibility: a faculty member whose primary expertise is in the discipline(s) of the proposed project but without significant expertise on Asia.
Conducting SFF projects in Asia
1). Teams are required to spend three weeks or more in Asia conducting their projects;
2). Teams are required to stay together at the same site;
3). Faculty mentors must stay with the students at the same location, be available to the students at all times, and devote their full time and energy to the project and the need of the students.
Upon return to their home campus, participants are expected to share their experiences with their campus community, ASIANetwork, and other constituencies.
If a proposed project includes research involving human subjects, the team must follow their institution’s Institutional Review Board policy. They should explicitly state their plans for IRB approval in the proposal.
Financial Matters and Institutional Obligations
Maximum grant: $5,000 for each student and faculty mentor
Allowable expenses: Transportation, lodging, meals and all incidental expenses
Prohibited expenses: Books, teaching materials, and equipment
Faculty stipends: $1,000/student (shared in the case of faculty teams)
Stipends are issued upon receipt of the final project and budget reports, but are forfeited when the reports are submitted later than 30 days of the published deadline (May 15, 2020). Mentor stipends will be issued is July 2020.
The home institution of the student and faculty fellows must assume the following responsibilities:
- Administer the funds allocated by the grant without administrative fees. ASIANetwork will send the grant money to the institution to be disbursed to the faculty and the students in accordance with its internal procedures. At the end of the grant period, the institution must submit a financial statement, signed by the financial officer responsible for this grant, listing projected costs and those actually expended.
- Provide financial support for one faculty mentor to attend the orientation session held in conjunction with ASIANetwork’s spring 2019 annual conference, prior to the group’s departure for Asia. At least one faculty mentor and one student fellow must attend the spring conference following the summer grant period to present their project results at the annual SFF poster session and roundtable discussion. Grant funds may be used to support no more than one faculty and one student to attend this conference.
- Assume full responsibility for making provision for the welfare of the project team. Institutional representatives must sign a waiver releasing ASIANetwork and all of its directors, officers, advisors and employees of any liability for any and all risks and damages arising out of any activity undertaken in connection with the grant.
The application materials include the following:
- Application forms and supporting documents
- Project narrative
- Personal essays
- Letter of support from the Chief Academic Officer
- Project budget
Please see more detailed explanation on the application materials in a separate document titled “SFF 2019 Program Application Details.”
- Opportunities for the students to gain practical experience dealing with a current global issue or issues in an Asian context
- Opportunities for the students to interact/collaborate with the people in the host country
- Opportunities for the students to engage in practical and professional skill development
- Opportunities for the students to engage in professional and career preparation
- Strength of students’ voices in the proposal and quality of materials submitted by each student
- Strength of faculty mentoring prior, during and after the on-site experience
- Project end product and project feasibility
- Preparatory/preliminary work already done by the time of proposal submission
- Cultural sensitivity and intercultural competence as reflected in the proposal
- Other considerations, such as whether mentor or institution has applied for or received SFF grant before
December 1, 2018 Application deadline
February 15, 2019 Notification of successful applicants
March 1, 2019 Deadline for e-mail confirmation of award acceptance
March 15, 2019 Deadline for return of “Award Acceptance Document”
April 12-14, 2019 ASIANetwork Annual Conference in University of San Diego, San Diego, CA
Mandatory SFF orientation for faculty fellows on Friday, April 12
April 20, 2019 Grant check mailed to grantee institution’s chief academic officer
Summer 2019 On-site project experience in Asia
Sept. 15, 2019 Preliminary project reports due
April 2020 Participation in the SFF poster session and roundtable discussion at the ASIANetwork annual conference (date/location to be determined)
May 15, 2020 Final project reports due
July 2020 Disbursement of faculty mentor stipends
The application deadline is December 1, 2018. Please submit application materials online by following the instructions and links in the “SFF 2019 Program Application Details.”
Questions? Contact SFF Director Dr. Zheya Gai, Professor of Political Science and International Studies at Washington & Jefferson College, at email@example.com.
Please use “SFF 2019” as email subject.