Include a letter of institutional support for the grant that explicitly states:

Grant money will be administered by the institution without administrative fee.
Grant money will be used by the institution to provide for the speakerâs expenses, including as needed: (1) transportation (airfare, car rental, or mileage), (2) ground transportation and airport parking, (3) lodging, (4) all meals, and (5) a minimum $500 honorarium.
That the institution will provide a (minimum) $500 honorarium to the speaker.
That any expenses incurred, but not covered by the $1,500 grant award, will be borne by the host institution and not the guest speaker or ASIANetwork.
That the host institution will initiate the planning and scheduling of travel and visit arrangements, and communicate and coordinate with the guest speaker as needed.
That the host institution will submit a brief written report to ASIANetwork by June 1, 2017.
That the institution assumes full responsibility for bringing the guest speaker to its campus and releases ASIANetwork of any liability arising from activities undertaken in connection with the grant.
That the institution will return any unspent grant funds to ASIANetwork at the conclusion of the grant activities.

Sample Letter of Support Addressed to ASIANetwork Executive Director [Name of Institution] agrees to administer the ASIANetwork Speakers Bureau grant, without an administrative fee, in support of the speakerâs transportation, lodging, meals, and a minimum honorarium of $500. Any expenses not covered by the $1,500 grant award will be borne by [Name of Institution], not the guest speaker or ASIANetwork, and any unspent grant funds will be returned to ASIANetwork at the conclusion of the grant activities. [Name of Institution] will bear responsibility for planning, travel and lodging arrangements, and communication and coordination with the guest speaker. [Name of Institution] assumes full responsibility for bringing the guest speaker to its campus and releases ASIANetwork of any liability arising from activities undertaken in connection with the grant. [Name of faculty member] will provide a report on the speakerâs visit to campus by June 1, 2017.